10 Ways to Improve Business Travel for Your Employees
Tired, stressed, or overwhelmed travelers don’t perform at the top of their game. This can lead to frustrations and consequences such as sick employees, unsuccessful meetings, or general feelings of dissatisfaction toward the employer. We’ve curated a list of 10 ideas on how to improve your organization’s travel policies and practices in order to avoid these issues and to ensure your travelers are set for success.
- Incorporate a policy often referred to as “bleisure,” that enables employees to add extra days to the beginning or end of their itinerary. Additionally, allow them to bring along their signiﬁcant other (if they pay their own way) to enjoy those leisure days with.
- Oﬀer your thanks to employees who travel on weekends and holidays with paid time oﬀ, a work-from-home option or ﬂexible work hours as they adjust back to their routine.
- Avoid booking red-eyes and try to be ﬂexible with spending on airfare that works around your employee’s schedule.
- Register your travelers for TSA Pre-Check, Global Entry, and/or the CLEAR program and cover the costs included.
- Oﬀer employees a portable Wi-Fi device to bring with them on trips so they have the freedom to work from any location.
- Prior to their trip, make sure your travelers are equipped with information such as immunization requirements, emergency contact numbers, and helpful information on their speciﬁc destination. This is also a good time to provide them with potential cultural information they should be aware of for a successful trip.
- Make an eﬀort to book nonstop, direct transportation for your travelers as often as possible. If they still get stuck with a layover, provide them with airport lounge passes to pass the time in comfort.
- Oﬀer a branded travel gift pack including an eye mask, earplugs, and travel pillow to facilitate a restful ﬂight. This doubles as a considerate gift for your employee as well as free marketing!
- Produce and distribute city guides that include employee recommendations, transportation advice, and popular restaurants and attractions close to their accommodation.
- Oﬀer premium economy seats on domestic ﬂights, and always avoid booking basic economy seats.
We encourage you to refer to this list as a guideline or discussion-starter with stakeholders, and consider the long-term beneﬁts of ensuring your traveling employees are feeling well-rested, well-prepared, and well taken care of.